How to store documents, where to store documents?

Documents always accompany a person, from birth a person receives a birth certificate, which indicates who his parents, sex, name, citizenship. Further the child is observed in a polyclinic and a map with the information on health, planned inoculations is generated.

In order to use medical services in Russia for free, you need a policy of compulsory medical insurance (abbreviated OMS).

Since 14 years in Russia have already issued a passport. For those who drive a car, you need documents for driving a car. When finding a job, you need to have a TIN, an insurance certificate, where the employer will deduct the pension charges, you need to have a resume.

A person pays for an apartment, a car, pays for various services, prints photos, all these are documents that must somehow be stored in the apartment.

All people are different and it’s convenient for everyone to store documents in different ways. In this article we will consider all possible options for storing documents. Plan to establish a home order for the systematization of documents.

Organization of documents storage at home

First of all, we put all the documents on the work surface. Documents and checks with old dates, for example, payment for an apartment, intercom, the date of which 3-5 years ago can be thrown into the trash can, so as not to collect rubbish in the apartment. Old passport, policy, travel documents, the expiration date, which has expired, also does not need to be stored.

We lay out the documents by types: securities, family, household appliances, contracts, bills, documents for the car, business cards and bank cards.

Sort documents by types

How to store business cards and bank cards?

With the course of life, a person uses different types of services to not forget the location, it is possible to have a discount, and most importantly the phone has a business card.
Business cards, bank cards, which people often use leave in their wallet.

Cards that you use often are convenient to store in your wallet

The purse is best to take a large straight, in the size of a money note with pockets in order to insert business cards. Material, color and texture as desired. Leather wallets are more expensive, but they are not very practical in the sock, chips and cracks appear.

Where to store?

Business cards that are needed occasionally put in a business card. The business card is best kept in a conspicuous place, so that all members of the family can always use it, for example, in a corridor on a coffee table or desk drawer, on a shelf near a computer or in an e-shop.

Card holder

Usually, shoes are stored in the walker, but flat galoshes with compartments are also suitable for storing other items, for example, you can store umbrellas, slippers, bags, glasses and arrange a business card.

Storage of documents in the door

When opening a cash deposit in a bank, a plastic card is issued without fail. A person can bring money to the bank and put it at a percentage for a year, he does not need a card. Therefore, this card is removed together with the documents for the contribution to the file and to your personal folder.

How to store instructions for household appliances?

Man for his life acquires many different devices for himself: a curling iron, hair curlers, a hair dryer, a cell phone, a car, buys home appliances: a bread maker, a toaster, a microwave oven, an iron, a sender and other appliances. To all devices, there is an instruction for use. Before using the product it is necessary to read the instruction for its operation, to know what can be done, and what can not be done, what is the warranty period, the return of the goods?

Consider how and where to store instructions for household appliances.

First of all, you need to sort, split into small, medium and large. Instructions to devices that are no longer available can be thrown away.

A box of shoes.

We take the usual cardboard box from under the shoes. The size of the box depends on how many documents are available. If there are many instructions, it is best to use a long box from under winter boots.

To the box served for a long time, it is better to glue it with a package, wrapping paper or use an adhesive tape.

To store instructions, you can use shoe boxes

We take the box and insert large instructions, then smaller and even smaller. We remove the box with instructions in the closet or pantry, because the box is big, heavy, it is better to put it on the lower shelves.

Plastic container.

You can store documents in a plastic container. From the top make the color dividers and indicate the instruments or make an alphabetical index.

Storage of documents in a plastic container

If a person does not throw out the box from under the device, then you can leave the instructions for use inside the box. For example, you can store a sewing machine in a box so that it does not collect dust and leave instructions there.

How to store documents at home?

All people have documents: a birth certificate, a diploma, certificates, payment receipts, a policy, agreements, and how to store it correctly, we will tell in our article.

First of all we do sorting by all family members, documents of mother, father, children should be kept separately.
If the house has animals, then for them, too, we make a separate folder.

Sort the documents for all family members

We purchase in the stationery store folders of different colors, sizes, textures and transparent files of different sizes. There are folders-portfolios that can be suitable for accountants. Some people store documents, such as payment receipts in the album for photos.

We take a folder size A 4 with rings, we insert transparent files. We print or print the name “Anya’s documents”, “Dima’s documents”. To separate documents from each other, it is better to make pictures. We find pictures on the Internet or cut out of the magazine.
For example, in the magazine we find a picture of a girl with documents, an office, we insert a picture into a transparent file, and after that we insert documents related to the work: a resume, a contract that was concluded at work with the employer, a payroll statement, TIN and other workers documentation.

Buy office folders of different colors

First we insert small files and insert small documents: a passport, a work book, a pension certificate.

Next, we find another picture and insert the documents that are necessary for the person.

The diploma, the certificate of the small size, has a dense basis. You can insert into the folder with the documents, and you can fold it separately into a small box or a thick transparent box.

Keep documents of small size in a small box

We take another folder and insert there all the documents related to health, we call it “health”. In the folder with the name “apartment” we insert all the documents that relate to the apartment: receipts for payment of an apartment, intercom, purchase of furniture. If a suspended ceiling was installed in the apartment, the balcony was glazed, then all contracts must be stored, because there are contacts and guarantees.

If you are going to inherit, it is better to buy a folder with files of small size and store everything that relates to hereditary matters in it.

Where to store?

The most optimal place for storing documents is a cabinet, cabinet or stand under the TV.
On sale there is a desktop box for documents with certain parameters for height, width and depth of the cell. Such boxing can be put on the desktop or on the shelf.

A convenient box for storing documents

If a person works at home and needs a lot of space for storing documents, the best solution is to buy or make a rack with their own hands, and then arrange folders with documents, boxes.

Securities, documents should not be in a conspicuous place, they need to be hidden from prying eyes. If the house has children, then you need to hide the documents from them. In infancy, children like to taste everything and can tear everything that is in their hands.

Storage of documents in the rack

Valuable documents can be stored in a safe or a cabinet, you can rent a bank cell in the bank.

Valuable documents are recommended to be stored in a safe

How to store documents of clients at work?

To understand how to store client documents at work, you first need to determine whether many documents need to be stored. And in what form are the documents? In paper or electronic form.

Documents in paper form.

If there are not so many customers, for example, the company has just opened, then we take a large folder with rings, we make delimiters with letters, like in a notebook and insert clients by last name. You can use files to store documents or use a punch.

Expand client documents by last name

Where to store?

If there are a lot of documents for storage, then you need to make drawers, with letter inserts, into which documents will be added. Such storage of documents is used in medical centers.
In the usual polyclinics there are shelves, in which cards with information on the client are stored. Keep in alphabetical order.

Storage rack for documents with drawers

If the customer is not registered in the area, then it can be stored separately, in an ordinary paper box.

Documents in electronic form.

Now the age of technology, the Internet and the best way to store documents electronically. In this way, you can save space indoors. If one of the customers has forgotten something, then he can ask his relatives to send information to the e-mail.

How to store documents for motorists?

To store documents on the car, the best solution is to purchase an auto-organizer. Different types and colors are on sale. It has a lot of pockets and each document will be in its place. In small pockets, you can insert business cards, as well as discount cards that apply to the car: repair, gas station, tow truck and other information.

Organizer for storing documents in the car

Where to store?

Basic documents on the car (to ride a car) a person takes when he is going to leave somewhere. Usually they are stored in a bag – a purse.
Non-basic documents, such as the contract for the sale of cars, documents relating to the machine, for example, the purchase of wheels, repair the machine must be put in a transparent file, and then in a folder called “car”.

For cars on sale there is a special organizer for storing things. You can put books, magazines, maps, a bottle with drinking water, children’s accessories, toys.

Car organizer for storing things

How to store documents for travelers?

There are people who are going on vacation, traveling. All documents must be stored in one place and see that all documents are in place and nothing is forgotten.

Transparent zip bags, plastic envelopes on the button.
In such a folder, everything will be visible.

Organizer for documents.

On sale you can buy a Holder, an organizer for travelers and when planning to travel all documents will be in one place.

Holder for storing documents on travel

Where to store?

If the trip takes place in the near future, then the documents need to be put in a prominent place. For example, on the stand for the TV. Provided that the apartment does not have small children.

If the trip is a month or more, then put it on the shelf of the desktop.

How to store notebooks?

For a schoolboy, student and teacher, documents are notebooks. On the working surface of the table can be installed cardboard, plastic or wooden storage for documents (stand angle) and lay out notebooks.
To students and students not to get confused in their notebooks, it is better to take different covers for each subject.

Example of storing school notebooks

Folders, folders, transparent zip-packets, document holder, you can buy in a bookstore, newsstand, and also order in an online store.

Ready Holder for storage of school supplies

Choose the best way to store documents at home and then all documents can always be found, in case of emergency, tell your relatives where they are.

Photo Gallery – how to store documents

Video

Author: Mikhail Bond